FAQs

Welcome to ApollyCon’s Frequently Asked Questions!  

If you do not find your answer here please reach out to us via the ApollyCon contact form or our social media pages.

 

  • What is ApollyCon?  ApollyCon is a reader/author event created by Jennifer L. Armentrout in 2015 and is an event featuring signing events with over 160 authors, discussion panels, and bookish social events, like the 1,001 Dark Nights Sparkler; and of course, the After Party!

 

  • When is ApollyCon 2025? ApollyCon 2024 will be held from Thursday, April 10th through April 13th, 2025.

 

  • Where is ApollyCon? ApollyCon will be held at the Gaylord National Resort & Convention Center,  just outside of Washington D.C. in Oxen Hill, Maryland

 

  • Who are ApollyCon’s Attending Authors? Our Attending Author list can be found here at: https://jenniferlarmentrout.com/apollycon/authors/  Please keep in mind that life sometimes rears its head and gets in the way, so our lineup is subject to changes.  We will keep you up to date here and on ApollyCon’s social media pages to any changes.  We will also list any special guests and our vendors here as well!

 

  • How can I attend ApollyCon?  ApollyCon tickets will go on sale via Eventbrite shortly; yes, you must have a ticket to attend. The only exception is children under 10, who are free with a ticketed parent/caregiver present.  Please watch out here and on ApollyCon’s social media pages for the ticket sales announcement.

 

  • How many tickets are available?  TBA

 

  • Tiers?  What do you mean tiers?  TBA

 

  • Are there add-on tickets I can buy?  TBA

 

  • How much do tickets cost?  TBA

 

  • Where and When can I buy tickets?  June 21, 2024 on Eventbrite.
    •  Link TBA

 

  • What if I miss out, will there be a waitlist?   We have a Resale group located in the ApollyCon ISO Facebook Group, where tickets for resale will be posted.  While the ApollyCon team will monitor this group, all transactions will be handled between the seller and purchaser.  We highly suggest that all monetary transactions be made via PayPal as it protects the buyer in case of any issues.

 

  • If I purchase multiple tickets, can they all be under my name?  They can be, however, while you do not have to have the tickets in individual names; whoever’s name is listed on the ticket must be present at the time of registration to pick up.  You will be asked to provide a valid ID to pick up tickets.  When purchasing tickets, Eventbrite will allow the purchaser to add individual names to each ticket.

 

  • What if I need to change a name on a ticket? You will be able to change the names/transfer tickets until 30 March 2025.  Name changes/transfers after that date will not be accepted. To edit your ticket name, please reach out to the ApollyCon team at info@ApollyConevent.com

 

  • What if I need a refund? All purchased tickets and passes for ApollyCon are NON-REFUNABLE.  If you are no longer able to attend, you can sell or transfer your tickets privately or add your tickets to the Resale Thread located in the ApollyCon ISO Facebook Group. Please remember all transfers must be completed by 30 March 2025. The ApollyCon team does not handle or assume responsibility for the sale or transfer of tickets.

 

  • What if I want to bring a child with me?  All children over the age of 10 must have a paid ticket.

 

  • Will there be a ticketed author system for ApollyCon 2025?  Yes.  As in previous years, authors who we anticipate having long lines will be ticketed for crowd control purposes.  More information about which authors will be ticketed will be announced closer to the event date.

 

  • Can I bring my own books, or do I have to buy them onsite?  Yes, you absolutely can bring your own books, and we will have a bookseller onsite with limited books available.  Some authors will also have books at their tables for purchase, and many will have pre-orders, allowing you to pick the books up directly at their tables. We highly suggest that any book that is a MUST you bring with you or pre-order from the author if that option is available.

 

  • How many books/items can I bring? You can bring as many books as your heart desires, but…. please keep in mind that there is a limit to how many books you can have signed at a time.  There is a THREE (3) BOOK LIMIT per author per table visit.  If you have six books for one author, you will need two trips through their line to get all 6 books signed. There is no limit to the number of times you can return through an author’s line, but there are limitations, such as ticketed authors and event time.

 

  • Will there be a virtual signing for ApollyCon 2024?   TBD for 2025.

 

  • Is there a cart policy?  Indeed, there is.  To stay within the hotel’s safety guidelines for all Attendees and Authors, NO WAGONS, SUITCASES, NOR FLATBED CARTS WILL BE PERMITTED on the signing floor. Backpacks, small upright carts, or wheeled bags will be permitted.  Go here for examples of approved wheeled carts/bags, or if you have any questions, contact info@apollyconevent.com.

 

  • I have a disability and need additional assistance, what do I do?  If you are an Attendee with a disability and need additional assistance during ApollyCon, please reach out to us via info@apollyconevent.com so we can help make arrangements for you to have the best experience at ApollyCon.  We do ask that all emails include [ApollyCon 2024 Special Requirements] in the subject line of your email and that all special requirement emails be sent NO LATER THAN 1 March 2025 so that the team can adequately accommodate those needs.  Please note that we can not guarantee accommodations for emails after March 1st 2025.

 

  • What are your COVID policies? 
    COVID Protocol + Masking Policy

    The health and safety of our ApollyCon guests + staff is our top priority.

    Due to the COVID-19 pandemic (and subsequent variants), we will be regularly monitoring CDC + WHO guidance for our event. If needed, we will require attendees to wear masks within all event spaces during the entire duration of our programming/events (including registration) in an effort to prevent the spread of the virus.

    If a masking policy is in place for our event, we will communicate this via email, our website, social media pages, as well as with posted signage onsite. Additionally, we will refuse entry/access to any person(s) ages 2 and up not wearing a mask/face covering entering and/or within the event spaces should this policy be in place. Note: Masks/face coverings should cover the wearer’s nose and mouth.

 

 

  • I have a question that isn’t listed here; what do I do?  Please feel free to contact us via the ApollyCon Attendees Facebook Group or info@apollyconevent.com  Please DO NOT contact the event team via DM’s on social media; we do not check our DM’s your questions will go unseen and unanswered.

 

 

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