Welcome to ApollyCon’s Frequently Asked Questions!  

If you do not find your answer here please reach out to us via the ApollyCon contact form or our social media pages.

• What is ApollyCon?  ApollyCon is a reader/author event created by Jennifer L. Armentrout in 2015 and is an event featuring signing events with over 160 authors, discussion panels, and bookish social events, like the 1,001 Dark Nights Sparkler; and of course, the After Party!

• When is ApollyCon 2023? ApollyCon 2024 will be held from Thursday April 25th through April 28th 2024.

• Where is ApollyCon? ApollyCon will be held at the Gaylord National Resort & Convention Center,  just outside of Washington D.C. in Oxen Hill, Maryland

• Who are ApollyCon’s Attending Authors? Our Attending Author list can be found here at: https://jenniferlarmentrout.com/apollycon/authors/  Please keep in mind that life sometimes rears its head and gets in the way, so our lineup is subject to changes.  We will keep you up to date here and on ApollyCon’s social media pages to any changes.  We will also list any special guests and our vendors here as well!

• How can I attend ApollyCon?  ApollyCon tickets will go on sale via Eventbrite shortly, and yes, to attend, you must have a ticket. The only exception being children under the age of 10, who are free with a ticketed parent/caregiver present.  Please keep an eye out here and on ApollyCon’s social media pages for the ticket sales announcement.

• How many tickets are available?  ApollyCon will have a total of 1200 tickets available for purchase, spread through 3 tier levels. 250 Primal tickets,  600 Titan tickets,  600 Deity tickets.  We will also have  150 Sunday Q&A only tickets, and 200 Panel Access Passes available.

• Tiers?  What do you mean tiers?  ApollyCon tickets have three tier levels and include the following:
  • Primal Tickets (All-Access)
    • The Primal Swag Bag and Badge
    • Thursday Panels and social events
    • The Friday Panels, Titan Signing, and Friday Evening Event(s)
    • Saturday’s General Signing
    • The ApollyCon Afterparty
    • Sunday 1,001 Dark Nights Brunch
  • Titan Tickets (All-Access, except Sunday Brunch )
    • The Titan Swag Bag and badge
    • Thursday Panels and social events
    • The Friday Panels, Titan Signing, and Friday Evening Event(s)
    • Saturday’s General Signing
    • The ApollyCon Afterparty
  • Deity Tickets
    • The Saturday General Signing

• Are there add-on tickets I can buy?  We will have Panel Access Pass (Deity Add On) tickets available separately for purchase, as well as the 150 Sunday Q&A Only tickets available.

• How much do tickets cost?  Tickets range from $15 to $250 per ticket.  This does not include Eventbrite’s fees, which range from about $3 – $10 per ticket.

• Where and When can I buy tickets?  2025 TBA

• What if I miss out, will there be a waitlist?   We have a Resale group located in the ApollyCon ISO Facebook Group, where tickets for resale will be posted.  While the ApollyCon team will monitor this group, all transactions will be handled between the seller and purchaser.  We highly suggest that all monetary transactions be made via PayPal as it protects the buyer in case of any issues.

• If I purchase multiple tickets, can they all be under my name?  They can be, however, while you do not have to have the tickets in individual names; whoever’s name is listed on the ticket must be present at the time of registration to pick up.  You will be asked to provide a valid ID to pick up tickets.  When purchasing tickets, Eventbrite will allow the purchaser to add individual names to each ticket.

• What if I need to change a name on a ticket? You will be able to change the names/transfer tickets until 15 April 2024.  Name changes/transfers after that date will not be accepted. To edit your ticket name, please reach out to the ApollyCon team at info@ApollyConevent.com

• What if I need a refund? All purchased tickets and passes for ApollyCon are NON-REFUNABLE.  If you are no longer able to attend, you can sell or transfer your tickets privately or add your tickets to the Resale Thread located in the ApollyCon ISO Facebook Group. Please remember all transfers must be completed by 15 April 2024. The ApollyCon team does not handle or assume responsibility for the sale or transfer of tickets.

• What if I want to bring a child with me?  All children over the age of 11 must have a paid ticket.

• Will there be a ticketed author system for ApollyCon 2024?  Yes.  As will previous years, authors who we anticipate having long lines will be ticketed for crowd control purposes.  More information about which authors will be ticketed will be announced closer to the event date.

• Can I bring my own books, or do I have to buy them onsite?  Yes, you absolutely can bring your own books, and we will have a bookseller onsite with limited books available.  Some authors will also have books at their tables for purchase, and many will have pre-orders, allowing you to pick the books up directly at their tables. We highly suggest that any book that is a MUST you bring with you or pre-order from the author if that option is available.

• How many books/items can I bring? You can bring as many books as your heart desires, but…. please keep in mind that there is a limit to how many books you can have signed at a time.  There is a THREE (3) BOOK LIMIT per author per table visit.  If you have six books for one author, you will need two trips through their line to get all 6 books signed. There is no limit to the number of times you can return through an author’s line, but there are limitations, such as ticketed authors and event time.

• Will there be a virtual signing for ApollyCon 2024?   TBD for 2024.

• Is there a cart policy?  Indeed, there is.  To stay within the hotel’s safety guidelines for all Attendees and Authors, NO WAGONS, SUITCASES, NOR FLATBED CARTS WILL BE PERMITTED on the signing floor. Backpacks, small upright carts, or wheeled bags will be permitted.  Go here for examples of approved wheeled carts/bags, or if you have any questions, reach out to info@apollyconevent.com.

• I have a disability and need additional assistance, what do I do?  If you are an Attendee with a disability and need additional assitance during ApollyCon please reach out to us via info@apollyconevent.com so we can help make arrangements for you to have the best experience at ApollyCon.  We do ask that all emails include [ApollyCon 2024 Special Requirements] in the subject line of your email and that all special requirement emails be sent NO LATER THAN 1 March 2024 so that the team can adequately accommodate those needs.  Please note that we can not guarantee accommodations for emails after March 1st 2024.

• What are your COVID-19 policies? 

  COVID-19 Protocol + Masking Policy

  The health and safety of our ApollyCon guests + staff is our top priority.

  Due to the COVID-19 pandemic (and subsequent variants), we will be regularly monitoring CDC + WHO guidance for our event. If needed, we will require attendees to wear masks within all event spaces during the entire duration of our programming/events (including registration) in an effort to prevent the spread of the virus.

  If a masking policy is in place for our event, we will communicate this via email, our website, social media pages, as well as with posted signage onsite. Additionally, we will refuse entry/access to any person(s) ages 2 and up not wearing a mask/face covering entering and/or within the event spaces should this policy be in place. Note: Masks/face coverings should cover the wearer’s nose and mouth.

• Are there other event policies in place for ApollyCon? Please see https://jenniferlarmentrout.com/apollycon/policies/ for more details.

• I have a question that isn’t listed here; what do I do?  Please feel free to contact us via the ApollyCon Attendees Facebook Group or info@apollyconevent.com  Please DO NOT contact the event team via DM’s on social media; we do not check our DM’s your questions will go unseen and unanswered.