FAQs

Welcome to ApollyCon’s Frequently Asked Questions!  

If you do not find your answer here please reach out to us via the ApollyCon contact form or our social media pages.

 

  • What is ApollyCon?  ApollyCon is a reader/author event created by Jennifer L. Armentrout in 2015 and is an event featuring signing events with over 160 authors, discussion panels, and bookish social events, like the 1,001 Dark Nights Sparkler; and of course, the After Party!

 

  • When is ApollyCon 2023? ApollyCon 2023 will be held from Thursday April 27th through April 30th 2023.

 

  • Where is ApollyCon? ApollyCon will be held at the Hyatt Regency Crystal City at Regan National Airport.  While outside of D.C. proper in Crystal City, we are an easy metro, car, or Uber ride into the heart of Washington D.C.

 

  • Who are ApollyCon’s 2022 Attending Authors? Our Attending Author list can be found here at: https://jenniferlarmentrout.com/apollycon/authors/  Please keep in mind that life sometimes rears its head and gets in the way, so our lineup is subject to changes.  We will keep you up to date here and on ApollyCon’s social media pages to any changes.  We will also list any special guests and our vendors here as well!

 

  • How can I attend ApollyCon?  ApollyCon tickets will go on sale via Eventbrite shortly, and yes, to attend, you must have a ticket. The only exception being children under the age of 10, who are free with a ticketed parent/caregiver present.  Please keep an eye out here and on ApollyCon’s social media pages for the ticket sales announcement.
  • How many tickets are available?  ApollyCon will have a total of 1200 tickets available for purchase, spread through 2 tier levels.  600 Titan tickets,  600 Deity tickets.  We will also have 250 Sunday Q&A Brunch tickets, 100 Sunday Q&A only tickets, and 300 Friday Access Passes available.
  • Tiers?  What do you mean tiers?  ApollyCon tickets have three tier levels and include the following: (Please note, no ticket tier includes the Sunday Brunch or Q&A only tickets)
    • Titan Tickets (All-Access)
      • The Titan Swag Bag and badge
      • Thursday night social events
      • The Friday Panels, Titan Signing, and 1,001 Dark Nights Sparkler event
      • Saturday’s General Signing
      • The ApollyCon Afterparty
      • As well as any other TBA social events
    • Deity Tickets
      • The Saturday General Signing

 

  • Are there add-on tickets I can buy?  We will have Friday Access Pass (Deity Add On) tickets available separately for purchase, as well as the 250 Sunday Brunch and 100 Sunday Q&A Only tickets available

 

  • How much do tickets cost?  Tickets range from $15 to $155 per ticket.  This does not include Eventbrite’s fees that range from about $3 – $10 per ticket.

 

  • Where and When can I buy tickets?  Tickets will go on sale via Eventbrite on 21 August 2022 at 1:00pm EST!

 

  • What if I miss out, will there be a waitlist?  There will not be a waitlist via Eventbrite or ApollyCon.  We will, however have a Resale Thread located in the ApollyCon Attendees Group where you can search for tickets to purchase.  While the ApollyCon team will monitor this group, all transactions will be handled between the seller and purchaser.  We highly suggest all monetary transactions be made via PayPal as it protects the buyer in case there are any issues.

 

  • If I purchase multiple tickets, can they all be under my name?  They can be, however, while you do not have to have the tickets in individual names; whoever’s name is listed on the ticket must be present at the time of registration to pick up.  You will be asked to provide a valid ID to pick up tickets.  When purchasing tickets, Eventbrite will allow the purchaser to add individual names to each ticket.

 

  • What if I need to change a name on a ticket? Eventbrite will allow the original purchaser of the ticket to change the name on the ticket, once.  You will just log into your Eventbrite account (via the desktop browser version, it will not work on the mobile version or app) and change the name on the selected ticket there.  You will be able to change the names/transfer tickets until 14 April 2023.  Name changes/transfers after that date will not be accepted.

 

  • What if I need a refund? All purchased tickets and passes for ApollyCon are NON-REFUNABLE.  If you are no longer able to attend, you can sell or transfer your tickets privately or add your tickets to the Resale Thread located in the ApollyCon Attendees Facebook Group. Please remember all transfers must be completed by 14 April 2023. The ApollyCon team does not handle or assume responsibility for the sale or transfer of tickets.

 

  • What if I want to bring a child with me?  All children over the age of 11 must have a paid ticket.

 

  • Will there be a ticketed author system for ApollyCon 2023?  Yes.  As will previous years, authors who we anticipate having long lines will be ticketed for crowd control purposes.  More information about which authors will be ticketed will be announced closer to the event date.

 

  • Can I bring my own books, or do I have to buy them onsite?  Yes, you absolutely can bring your own books, and we will have a bookseller onsite with limited books available.  Some authors will also have books at their tables for purchase, and many will have pre-orders, allowing you to pick the books up directly at their tables. We highly suggest that any book that is a MUST you bring with you or pre-order from the author if that option is available.

 

  • How many books/items can I bring? You can bring as many books as your heart desires, but…. please keep in mind that there is a limit to how many books you can have signed at a time.  There is a THREE (3) BOOK LIMIT per author per table visit.  If you have six books for one author, you will need two trips through their line to get all 6 books signed. There is no limit to the amount of times you can return through an author’s line, but there are limitations, such as ticketed authors and event time.

 

  • Will there be a virtual signing for ApollyCon 2023? There will not be a virtual signing for 2023.

 

  • Is there a cart policy?  Indeed there is.  To stay within the hotel’s safety guidelines for all Attendees and Authors, NO CART OR WHEELED BAGS OF ANY KIND ARE PERMITTED on the signing floor. We will be offering a bag check to Attendees should that be needed to switch out books from a shoulder bag to a wheeled bag for transport.

 

  • I have a disability and need additional assistance, what do I do?  If you are an Attendee with a disability and need additional assitance during ApollyCon please reach out to us via info@apollyconevent.com so we can help make arrangements for you to have the best experience at ApollyCon.  We do ask that all emails include [ApollyCon 2022 Special Requirements] in the subject line of your email and that all special requirement emails be sent NO LATER THAN 1 March 2022 so that the team can adequately accommodate those needs.  Please note that we can not guarantee accommodations for emails after February 1st 2023.

 

  • What are your COVID-19 policies? 
    COVID-19 Protocol + Masking Policy

    The health and safety of our ApollyCon guests + staff is our top priority.

    Due to the COVID-19 pandemic (and subsequent variants), we will be regularly monitoring CDC + WHO guidance for our event. If needed, we will require attendees to wear masks within all event spaces during the entire duration of our programming/events (including registration) in an effort to prevent the spread of the virus.

    If a masking policy is in place for our event, we will communicate this via email, our website, social media pages, as well as with posted signage onsite. Additionally, we will refuse entry/access to any person(s) ages 2 and up not wearing a mask/face covering entering and/or within the event spaces should this policy be in place. Note: Masks/face coverings should cover the wearer’s nose and mouth.

 

 

  • I have a question that isn’t listed here; what do I do?  Please feel free to contact us via the ApollyCon Attendees Facebook Group or info@apollyconevent.com  Please DO NOT contact the event team via DM’s on social media; we do not check our DM’s your questions will go unseen and unanswered.

 

 

Subscribe to Our Newsletter

Our Sponsors

MENU