Welcome to ApollyCon’s Frequently Asked Questions!  

If you do not find your answer here, please contact us via the ApollyCon contact form or our social media pages.

• What is ApollyCon?  ApollyCon is a reader/author event created by Jennifer L. Armentrout in 2015 and is an event featuring signing events with over 160 authors, discussion panels, and bookish social events, like the 1,001 Dark Nights Sparkler; and of course, the After Party!

• When is ApollyCon 2025? ApollyCon 2024 will be held from Thursday, April 10th through April 13th, 2025.

• Where is ApollyCon? ApollyCon will be held at the Gaylord National Resort & Convention Center,  just outside of Washington D.C. in Oxen Hill, Maryland

• Who are ApollyCon’s Attending Authors? Our Attending Author list can be found here at: https://jenniferlarmentrout.com/apollycon/authors/  Please keep in mind that life sometimes rears its head and gets in the way, so our lineup is subject to changes.  We will keep you up to date here and on ApollyCon’s social media pages to any changes.  We will also list any special guests and our vendors here as well!

• How can I attend ApollyCon?  ApollyCon tickets will go on sale via Eventbrite shortly; yes, you must have a ticket to attend. The only exception is children under 10, who are free with a ticketed parent/caregiver present.  Please watch out here and on ApollyCon’s social media pages for the ticket sales announcement.

• How many tickets are available?  1700 total signing tickets will be available across the three signing tiers.
  • 900 Primal
  • 600 Ascended
  • 200 Deity

• Tiers?  What do you mean tiers?  ApollyCon has three (3) different ticket tier levels.
  • PRIMAL
    ACCESS TO EVENTS WEDNESDAY EVENING THROUGH SATURDAY
    INCLUDING:
    • SPECIAL EVENT TOTE WITH SIGNED APOLLYCON EDITION
    • PANELS (THURSDAY AND FRIDAY)
    • THE CORONATION EVENT, SWAG BAG, AND EVENT EDITION OF THE WAR OF TWO QUEENS (THURSDAY)
    • FRIDAY PRIMAL SIGNING AND SATURDAY BOOK SIGNING
    • AFTERPARTY (SATURDAY)
  • ASCENDED
    • ACCESS TO EVENTS WEDNESDAY EVENING THROUGH SATURDAY
      INCLUDING:
    • SPECIAL EVENT TOTE WITH SIGNED APOLLYCON EDITION
    • PANELS (THURSDAY AND FRIDAY)
    • SATURDAY BOOK SIGNING
    • AFTERPARTY (SATURDAY)
  • DEITY
    • ACCESS TO SATURDAY SIGNING ONLY:
    • EVENT LANYARD AND BADGE
    • SIGNED APOLLYCON EDITION AND SMALL TOTE
    • SATURDAY BOOK SIGNING ONLY

• Are there add-on tickets I can buy? The following tickets can be added to any signing ticket tier
  • The Coronation Event (Primal tickets include this portion of the event and would not need this add-on)
  • Sunday Brunch and Q & A
  • Sunday Q & A only

• How much do tickets cost?  All amounts in USD
  • Primal tickets – $320.00 plus Eventbrite fees.
  • Ascended tickets – $270.oo plus Eventbrite fees.
  • Deity tickets – $70.00 plus Eventbrite fees.
  • The Coronation Add-On – $30.00 plus Eventbrite fees.
  • Sunday Brunch and Q&A – $75.00 plus Eventbrite fees.
  • Sunday Q&A only – $25.00 plus Eventbrite fees.

• Where and When can I buy tickets? ApollyCon Tickets on Eventbrite

• What if I miss out, will there be a waitlist?
  • There is a ticket waitlist for 2025.  Please use this form to join the ApollyCon 2025 Waitlist
  • When tickets become available, a randomizer will choose a potential name from the waitlist.  We will then send that person an email invoice from ApollyCon for the cost of the ticket (plus fees). The potential buyer will have 48 hours to pay the invoice, or we will move to the next person the randomizer chooses.

• If I purchase multiple tickets, can they all be under my name?  They can be, however, while you do not have to have the tickets in individual names; whoever’s name is listed on the ticket must be present at the time of registration to pick up.  You will be asked to provide a valid ID to pick up tickets.  Eventbrite will allow the purchaser to add individual names to each ticket when purchasing tickets.

• What if I need to change a name on a ticket? We will open the ticket edit form in one week (7/13/2024). Once that form is open, Attendees will have two weeks to request ticket edits.  The edit form will be closed on July 27th, 2024; all edits must be in by that date.  ApollyCon 2025 Ticket Edit Form

• What if I need a refund? All purchased tickets and passes for ApollyCon are NON-REFUNABLE.  If you are no longer able to attend, you can sell via the ApollyCon 2025 Ticket Sells Form Please remember all transfers must be completed by 23 March 2025.
  • Those selling tickets must fill out the ApollyCon 2025 Sells Form. A $25.00 admin fee will be deducted from the ticket’s buyback amount. 

• What if I want to bring a child with me?  All children over the age of 10 must have a paid ticket.

• Will there be a ticketed author system for ApollyCon 2025?  Yes.  As in previous years, authors who we anticipate will have long lines will be ticketed for crowd control purposes.  More information about which authors will be ticketed will be announced closer to the event date.

• Can I bring my own books, or do I have to buy them onsite?  Yes, you absolutely can bring your own books, and we will have a bookseller onsite with limited books available.  Some authors will also have books at their tables for purchase, and many will have pre-orders, allowing you to pick the books up directly at their tables. We highly suggest that any book that is a MUST you bring with you or pre-order from the author if that option is available.

• How many books/items can I bring? You can bring as many books as your heart desires, but…. please keep in mind that there is a limit to how many books you can have signed at a time.  There is a THREE (3) BOOK LIMIT per author per table visit.  If you have six books for one author, you will need two trips through their line to get all 6 books signed. There is no limit to the number of times you can return through an author’s line, but there are limitations, such as ticketed authors and event time.

• Will there be a virtual signing for ApollyCon 2024?   TBD for 2025.

• Is there a cart policy?  Indeed, there is.  To stay within the hotel’s safety guidelines for all Attendees and Authors, NO WAGONS, SUITCASES, OR FLATBED CARTS WILL BE PERMITTED on the signing floor. Backpacks, small upright carts, or wheeled bags will be permitted.  Go here for examples of approved wheeled carts/bags, or if you have any questions, contact info@apollyconevent.com.

• I have a disability and need additional assistance, what do I do?  If you are an Attendee with a disability and need additional assistance during ApollyCon, please reach out to us via info@apollyconevent.com so we can help make arrangements for you to have the best experience at ApollyCon.  We do ask that all emails include [ApollyCon 2024 Special Requirements] in the subject line of your email and that all special requirement emails be sent NO LATER THAN 1 March 2025 so that the team can adequately accommodate those needs.  Please note that we can not guarantee accommodations for emails after March 1st 2025.

• What are your COVID policies? 

  COVID Protocol + Masking Policy

  The health and safety of our ApollyCon guests + staff is our top priority.

  Due to the COVID-19 pandemic (and subsequent variants), we will be regularly monitoring CDC + WHO guidance for our event. If needed, we will require attendees to wear masks within all event spaces during the entire duration of our programming/events (including registration) in an effort to prevent the spread of the virus.

  If a masking policy is in place for our event, we will communicate this via email, our website, social media pages, as well as with posted signage onsite. Additionally, we will refuse entry/access to any person(s) ages 2 and up not wearing a mask/face covering entering and/or within the event spaces should this policy be in place. Note: Masks/face coverings should cover the wearer’s nose and mouth.

• Are there other event policies in place for ApollyCon? Please see https://jenniferlarmentrout.com/apollycon/policies/ for more details.

• I have a question that isn’t listed here; what do I do?  Please feel free to contact us via the ApollyCon Attendees Facebook Group or info@apollyconevent.com  Please DO NOT contact the event team via DM’s on social media; we do not check our DM’s your questions will go unseen and unanswered.