FAQs

Welcome to ApollyCon’s Frequently Asked Questions!  

If you do not find your answer here please reach out to us via the ApollyCon contact form or our social media pages.

 

  • What is ApollyCon?  ApollyCon is a reader/author event created by Jennifer L. Armentrout in 2015 and is an event featuring signing events with over 160 authors, discussion panels, bookish social events, like the 1,001 Dark Nights Sparkler, and of course the After Party!
  • When is ApollyCon 2022? ApollyCon 2022 will be held from Thursday 28 July to Sunday 31 July, 2022.
  • Where is ApollyCon? ApollyCon will be held at the Hyatt Regency Crystal City at Regan National Airport.  While outside of D.C. proper in Crystal City, we are an easy metro, car, or Uber ride into the heart of Washington D.C.
  • Who are ApollyCon’s 2022 Attending Authors? Our Attending Author list can be found here at: http://bit.ly/ApollyCon22Authors  Please keep in mind that life sometimes rears it’s head and get’s in the way so our lineup is subject to changes.  We will keep you up to date here and on ApollyCon’s social media pages to any changes.  We will also list any special guests and our vendors here as well!
  • How can I attend ApollyCon?  ApollyCon tickets will go on sale via Eventbrite in the near future and yes, to attend you must have a ticket. The only exception being children under the age of 10, who are free with a ticketed parent/caregiver present.  Please keep an eye out here and on ApollyCon’s social media pages for the ticket sales announcement.
  • How many tickets are available?  ApollyCon will have a total of 1200 tickets available for purchase, spread through 3 tier levels.  600 Titan tickets, 300 Apollyon tickets, and 300 Deity tickets.  We will also have 250 Sunday Q&A Brunch tickets and 300 Sunday Q&A only tickets available.
  • Tiers?  What do you mean tiers?  ApollyCon tickets have three tier levels and include the following: (Please note, no ticket tier includes the Sunday Brunch or Q&A only tickets)
    • Titan Tickets (All-Access)
      • The Titan Swag Bag and badge
      • Thursday night social events
      • The Friday Panels, Titan Signing, and 1,001 Dark Nights Sparkler event
      • Saturday’s General Signing
      • The ApollyCon Afterparty
      • As well as any other TBA social events
    • Apollyon Tickets
      • The Apollyon Swag Bag and badge.
      • Thursday night social events
      • 1,001 Dark Nights Sparkler
      • Saturday’s General Signing
      • The ApollyCon After Party
      • As well as any other TBA social events
    • Deity Tickets
      • The Saturday General Signing
  • Are there add-on tickets I can buy?  We will have Panel Access tickets available separately for purchase as well as the 250 Sunday Brunch and 300 Sunday Q&A Only tickets available
  • How much do tickets cost?  Tickets range from $20 to $125 per ticket.  This does not include Eventbrite’s fees that range from about $3 – $10 per ticket.  We will have full ticketing info coming very soon!
  • Where and When can I buy tickets?  Tickets will go on sale via Eventbrite on 23 September, 2021 at 8:00pm EST!  Keep an eye on our social media accounts for more information coming soon!
  • What if I miss out, will there be a wait list?  There will not be a waitlist via Eventbrite or ApollyCon.  We will however have a Resale Thread located in the ApollyCon Attendees Group where you can search for tickets to purchase.  While this group will be monitored by the ApollyCon team, all transactions will be handled between the seller and purchaser.  We highly suggest all monetary transactions be made via PayPal as it protects the buyer in case there are any issues.
  • If I purchase multiple tickets can they all be under my name?  They can be, however while you do not have to have the tickets in individual names whoever’s name is listed on the ticket must be present at the time of registration to pick up.  You will be asked to provide valid ID to pick up tickets.  When purchasing tickets Eventbrite will allow the purchaser to add individual names to each ticket.
  • What if I need to change a name on a ticket? Eventbrite will allow the original purchaser of the ticket to change the name on the ticket, once.  You will just log into your Eventbrite account (via the desktop browser version, it will not work on the mobile version or app) and change the name on the selected ticket there.  You will be able to change the names/transfer tickets until 15 July 2022, name changes/transfers after that date will not be accepted.  If you have any issues with the change please email us at info@apollyconevent.com.
  • What if I need a refund? All purchased tickets and passes for ApollyCon are non-refundable.  If you are no longer able to attend you can sell or transfer your tickets privately or add your tickets to the Resale Thread located in the ApollyCon Attendees Facebook Group. Please remember all transfers must be completed by 15 July 2022. The ApollyCon team does not handle or assume responsibility for the sale or transfer of tickets.
  • Will there be a ticketed author system for ApollyCon 2022?  Yes, more details coming soon!
  • Can I bring my own books or do I have to buy them onsite?  Yes, you absolutely can bring your own books and we will have a book seller onsite with limited books available.  Some authors will also have books at their tables for purchase as well as many will have pre-orders which will allow you to pick the books up directly at their tables. We highly suggest that any book that is a MUST you bring with you or pre-order from the author if that option is available.
  • How many books/items can I bring? You can bring as many books as your heart desires, but…. please keep in mind that there is a limit to how many books you can have signed at a time.  There is a THREE (3) BOOK LIMIT per author per table visit.  If you have six books for one author you will need two trips through their line to get all 6 books signed. There is no limit to the amount of times you can return through an author’s line, but there are limitations, such as ticketed authors and event time.
  • Will there be a virtual signing for ApollyCon 2022? There will not be a virtual signing for 2022. While we wish there was going to be a virtual signing for this coming ApollyCon after the events of 2020 the team decided due to current uncertainties it would be best to let our virtual signing take an extra year off. It will be back in the future!
  • Is there a cart policy?  Indeed there is.  To stay within the hotel’s safety guidelines for all Attendees and Authors NO CART OR WHEELED BAGS OF ANY KIND ARE PERMITTED on the signing floor. We will be offering a bag check to Attendees should that be needed to switch out books from a shoulder bag to a wheeled bag for transport.
  • I have a disability and need additional assistance, what do I do?  If you are an Attendee with a disability and need additional assitance during ApollyCon please reach out to us via info@apollyconevent.com so we can help make arrangements for you to have the best experience at ApollyCon.  We do ask that all emails include [ApollyCon 2022 Special Requirements] in the subject line of your email and that all special requirement emails be sent NO LATER THAN 1 March 2022 so that the team can adequately accommodate those needs.  Please note that we can not guarantee accommodations for emails after March 1st 2022.
  • What are your COVID-19 policies? 
    COVID-19 Protocol + Masking Policy

    The health and safety of our ApollyCon guests + staff is our top priority.

    Due to the COVID-19 pandemic (and subsequent variants), we will be regularly monitoring CDC + WHO guidance for our event. If needed, we will be requiring attendees to wear masks within all event spaces during the entire duration of our programming/events (including registration) in an effort to prevent the spread of the virus.

    If a masking policy is in place for our event, we will communicate this via email, our website, social media pages, as well as with posted signage onsite. Additionally, we will refuse entry/access to any person(s) ages 2 and up not wearing a mask/face covering entering and/or within the event spaces should this policy be in place. Note: Masks/face coverings should cover the wearer’s nose and mouth.

  • Are there other event policies in place for ApollyCon? Please see https://jenniferlarmentrout.com/apollycon/policies/ for more details.
  • I have a question that isn’t listed here, what do I do?  Please feel free to contact us via the ApollyCon Attendees Facebook Group or info@apollyconevent.com  Please DO NOT contact the event team via DM’s on social media, we do not check our DM’s your questions will go unseen and unanswered.

 

**We will continue to update this FAQ page as needed, so keep checking back and be sure to sign up for the email list to keep current on all updates! **

 

 

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