Event Tips

Getting To ApollyCon:

Driving:

From Dulles Airport:

Take the Dulles Toll Road East approximately 16.6 miles to I-66 East.
Take I-66 East approximately 7.3 miles to exit 75 / Rt. 110 South.
Go approximately 3 miles.
Rt. 110 South turns into Rt. 1 South / Jefferson Davis Hwy.
Take Rt. 1 South / Jefferson Davis Hwy to the 4th traffic light.
Turn left onto 27th Street.
Hyatt Regency Crystal City at Reagan National Airport will be on the left

From Reagan National Airport:

Follow signs to Crystal City.
Take the Rt. 1 South exit and get in the left-hand lane.
Turn left at first light onto 27th Street.
Hyatt Regency Crystal City at Reagan National Airport is on the left.

From Washington D.C.:

Take 14th Street Bridge South.
Stay in the far left lane.
Take exit #8C / Rt. 1 South toward Crystal City/Alexandria.
Follow Rt. 1 South / Jefferson Davis Hwy to the 4th traffic light.
Turn left onto 27th Street.
Hyatt Regency Crystal City at Reagan National Airport is on the left.

From Georgetown:

Take M Street across the Key Bridge.
Turn left at the third light onto Lee Highway.
Go through light to I-66 East.
Take I-66 East to exit 75 / Rt. 110 South.
Follow Rt. 110 South for approximately 3 miles.
Rt. 110 South turns into Rt. 1 South / Jefferson Davis Hwy.
Take Rt. 1 South / Jefferson Davis Hwy to the 4th traffic light.
Turn left at 27th Street.
Hyatt Regency Crystal City at Reagan National Airport is on the left.

From Richmond:

Take I-95 North to I-395.
Take Exit 7A / Rt. 120 / Glebe Road South.
Stay on Glebe Road South approximately 1.5 miles to Rt. 1 / Jefferson Davis Hwy.
Turn left onto Rt.1 North / Jefferson Davis Hwy.
Turn right at the next light onto 27th Street.
Hyatt Regency Crystal City at Reagan National Airport is on the left.

From Baltimore:

Take I-95 South over the Wilson Bridge into Virginia.
Take the first exit off the bridge, exit #177B (and follow signs to Rt. 1 North.
Travel approximately 4 miles.
When you see signs for Reagan National Airport get into the right-hand lane.
Turn right onto 27th street.
Hyatt Regency Crystal City at Reagan National Airport is on the left.

From Maryland:

Take I-495 South into Virginia.
Take exit #43 / George Washington Parkway.
Travel about 10 miles south.
Exit at Reagan National Airport, stay in the right lane and follow signs to Crystal City.
Take Rt. 1 South exit, and get in the left-hand lane.
Turn left at first light onto 27th Street.
Hyatt Regency Crystal City at Reagan National Airport is on the left.

Train/Metro

Using the Train:

You can take a train to either Union Station or the Alexandria Train Station. If you are able to take the train all the way into Alexandria it is just a little closer to the Hyatt and will be one less Metro ride, but both ways are fairly simple to get to the hotel from the station.

Using the Metro: https://www.wmata.com/index.cfm

Take the Blue or Yellow line to the Crystal City Station.
Take the escalators from the station up to the street.
Once you are at the top of the escalators, turn to the left and walk toward 18th St.

Using Hotel Shuttle:

The hotel shuttle is not currently servicing the Crystal City Metro, if you plan to use the hotel’s free shuttle service you will want to end your shuttle ride at Reagan National Airport. It is a 15-minute walk from the Crystal City Metro to the Hyatt.**

Shuttle Schedule:

Shuttle service begins at 4:20 am and ends at 12:40 am every day.

The shuttle can be boarded at Reagan National Airport:

Terminal A
Terminal B (Lower Level) doors 4 and 7.

Where do I Park?

Hyatt Regency has parking available however it is VALET ONLY. The normal daily rate for Hyatt guests is $45 a day. For ApollyCon they wonderfully gave us a discount of $20 dollars so the daily rate for ApollyCon Attendees is $25 dollars.

How to make sure you get the rate:

When you arrive be certain to tell the Valet and the staff at the check-in desk that you are parking at the hotel for ApollyCon. Be certain to remind them at checkout as well.

The hotel parking is open to in and out privileges if you plan to leave the hotel and visit any sites or restaurants. Be certain to tell the valet that you will be returning, otherwise, they will give your spot away and the parking garage does fill quickly.

For More information on other parking options please check the ApollyCon Attendee Facebook Group

Now that I am at the event what Tips do you have?

We have so many tips and tricks and if you would like more details on each of these please make sure to stop by the ApollyCon Attendees Facebook Group, it is a great asset to have when it comes to planning your time with ApollyCon and for keeping up with all the announcements and information!

Prep your books by tagging them (if you haven’t already) with sticky notes on the title page.
- Include your name in bold letters on the sticky note if you want your book personalized or write ‘no personalization’. You can bring a few of these stickies and recycle them into your next books, just don’t forget to get them back from each author!
Pro-Tip: Use a Sharpie for writing your name so that it is dark and clear for authors to see. Also, bring a few Sharipes with you, or any specialty pens you will want. While authors will have pens to sign in they won’t have a specific color or type of pen needed (ie fabric or metallic) if that’s what you like/need.

What kind of bag can I use since rolling carts/suitcases aren’t allowed on the signing room floor?
- Totes
- backpacks
- duffels
Pro-Tip: Don’t overfill your bags. On Saturday during the general signing, there will be a bag check area where you can leave wheeled bags/suitcases to go back and forth to switch out books, and getting back and forth to your room, if you are staying on-site, is also doable for book swapping.

When can I line up for registration or events?
- Lines open ONE hour prior to Registration or any event opening.
Pro Tip: Do not line up prior to that one-hour mark, you will be asked to move along which makes everyone uncomfortable.

My Ticket has a Group designation, why?
- First: If you are a Titan ticket holder, the group designation does not apply to the Friday Titan signing. For that signing and that signing only, Titan ticket holders are able to float between the signing rooms for the length of the signing time.
- Groups allow us to spread everyone out and give you all room to move and breathe more comfortably.
- Every Group on Saturday goes to the ENTIRE event. Group A will start their day in the Independence Center, Group B in the Regency Ballroom. After returning from the lunch break Group A will move to the Regency Ballroom and Group B to the Independence Center.
- If you plan to be with friends, you want to make sure your Group designations are the same otherwise you will not be in the same room together during the signing on Saturday.

How does the Ticketed Author system work?

The ticketed author system is in place for high-traffic authors (who we anticipate will have long lines) where we will distribute numbered wristbands–free of charge–to help with line control. This is also a great way to ensure that attendees aren’t stuck in one line for an extended period of time.

Some authors are listed as “ticketed” prior to the event (see here for 2022’s ticketed authors), and attendees will be able to pick up those numbered wristbands (for either the Friday Titan or Saturday General signing session) at registration.

As mentioned, the Ticketed Author wristbands will be available in the Registration area on the Independence Level during Registration Hours (view schedule here: https://jenniferlarmentrout.com/apollycon/event-programming/)

During the signing sessions, we will call out numbers (usually in increments of 15-25 at a time) for those author’s lines, and you’ll be able to line up once your wristband’s number has been called. It’s okay if you don’t get in line right away; you’ll be able to line up at any time after your numbers have been called.

NOTE: There will be some authors who were not previously listed as “ticketed” who we will ticket during the signing(s) should we find that their lines are getting too long. Should this occur, we will have a staff member at that author’s line (at the end of their line) to distribute wristbands at that time. And the same process from above will apply.

For All Attendees:

Lines DO NOT open until ONE(1) hour prior to any event opening.
You MUST register before getting in the Ticketed Author wristband line.
Attendees may ONLY pick up wristbands for tickets in THEIR name.
Wristbands are given out RANDOMLY.
Please let the staff know if you are a Group A or B ticket when picking up Saturday wristbands.
Attendees will NOT be allowed to ‘hold spots’ in the line for other Attendees.
If you are with a group and want your wristband numbers to be close to one another, you need to:

- 1. ALL be present
- 2. Let the staff know at the table, that you are ALL together and want to stand in lines together. If we don’t know, we can’t accommodate you.
- Titan ticket holders: As a perk of your ticket, you will be able to pick up wristbands for the Friday Titan Signing starting on Thursday. If you find that you NEED more wristbands for the Saturday General Signing you will pick those up on Saturday morning.
- Apollyon ticket holders: As a perk of your ticket, you will be allowed to pick up wristbands for the Saturday General Signing starting on Thursday.
- Deity ticket holders: Ticketed Author wristbands will be available for pick up starting on Friday when Registration opens.

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